Establishing and operating transformation offices

Transformation are profound, fundamental, often drastic changes in the mission, strategy, structures, systems, and culture of the organization, rather than incremental change and improvement.

. Transformation are profound, fundamental, often drastic changes in the mission, strategy, structures, systems, and culture of the organization, rather than incremental change and improvement.

. The transformation office is usually a temporary means of governance, delivery and a delivery tool whose sole purpose is to manage and lead the successful implementation of important programs or projects that enable the organization to transform. However, the role of the Transformation Office extends beyond governance and reporting on ongoing programs and projects. The transformation office should also lead the implementation of the transformation program's functions, activities, and initiatives and oversee its development to contribute to the achievement of organizational goals.

. The office aims to manage the institutional transformation and ensure the alignment of the general strategy of the institution and achieve its objectives by supporting and enabling agencies and public administrations to implement their initiatives and projects according to a specific methodology and with the best possible performance.

. Organizations (whether commercial or governmental) face challenges to adapt structures and business practices to new realities. The demands and tasks are heavy and unprecedented. But what is already clear is that flexibility and the required focus on transformation will become hallmarks of more successful organizations - and increasingly a condition of survival. Building the structures, governance, and process models that make transformation a primary organizational capacity will become an organizational "imperative". A dedicated transformation office, differentiated from a traditional project management or strategy office, is a critical step in building this indispensable capacity.

. Establishing and implementing a transformation management office in itself is a complex process that requires careful planning and master execution. Once the transformation goal has been defined at the strategy level, and based on our experience, the transformation office implementation spans between five to eight months (depending on the type, size and characteristics of the organization) and is divided into three different phases: the design phase, the establishment phase, and the operational phase.

. The design phase extends from 1.5 to three months, and the foundation phase from 3.5 to five months. In both phases, the organizational structure of TO is defined, transformation management methodology defined, project management governance (and interactions with other actors - particularly PMO and SDO) and the tools needed to manage the specific transformation.

. Highly efficient transformation management offices operate through three levels of performance:

1- Strategic level: includes direction-setting, direction in line with the organization's goal and long-term strategy, as well as leadership in organizational culture and values.

2- Management level: includes overseeing the portfolio, identifying and prioritizing investments, with a focus on achieving the vision (horizontally). Management also includes handing over and implementing portfolio planning and overseeing the overall transformation achievement.

3- Implementation level: includes the management and delivery of selected programs and / or projects, with a focus on realizing the value of the initiative (vertical). It also includes monitoring, controls and reports on program and project implementation and operations - quality, schedule and budget.

· Misk Consulting is one of the leading companies in the field of developing and building capacities and providing advice, and working with the private and governmental sectors in the Kingdom of Saudi Arabia through dozens of consulting opportunities over the years.

. Misk company has a team with an insightful vision and deep knowledge in the field of transformation management and business development, in a way that understands its reality, its determinants, variables and challenges, and what works in it in terms of practical ideas and what does not work, as the project team developed many projects in this sector, as well as through the base Available knowledge, we are completely confident of our understanding and our knowledge of the nature of the project and its outputs.

. Finally, our values ​​are not only limited to implementation, but also advance and exceed expectations, our consulting team is a passionate group of management, business development and institutional transformation experts dedicated to making our commitments a reality and we will not let you down.

Project works related to construction and operation of transformation offices are executed according to a precise methodology and within the following basic stages:

  • Initialization
  • Perform standard comparisons
  • Office design and establishment
  • Define the scope of initiatives and operate them
  • Communication and change management
  • Training and knowledge transfer
  • Accreditation and closure

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